Corporate Events

A Corporate Event is any activity which is funded, organized or offered by any for-profit commercial organization (staff meeting, sales meeting, press conference, symposium, seminar, workshop, dinner, reception, investigator meeting, advisory board meeting, marketing event, etc.) held in the Boston area between and including Monday, 25 April – Saturday, 30 April, 2022.

Upon approval, companies may contact the event venue of their choice to make arrangements. All space rental, room set, AV, food and beverage, publicity, production, cleaning (including additional cleaning protocol based on health guidelines), and other costs associated with Corporate Events are the responsibility of the company.

Guidelines for the presentation of scientific data and cases:

Participants in the ISHLT annual meeting agree and confirm that studies involving human subjects adhere to the principles of the Declaration of Helsinki of the World Medical Association, adhere to the principles of the ISHLT Statement on Transplant Ethics, and meet the informed consent requirements of the institution and country in which the study was performed.

Scheduling:

Class B Corporate Events may not be conducted during the restricted times listed below and cannot conflict with ISHLT
Events are limited to 2 hours, unless stated
Additional fees apply for additional Every effort will be made the avoid the scheduling of simultaneous Corporate Events targeted to the same audience but cannot be guaranteed.

Restricted Dates and Times for Class B Corporate Events with Healthcare Providers (United States Eastern Standard Time)

Wednesday, 27 April: 7:00 – 11:45 a.m. and 1:15 – 7:15 p.m.
Thursday, 28 April: 7:00 a.m. – Noon and 1:30 – 6:15 p.m.
Friday, 29 April: 7:00 – 11:45 a.m. and 1:15 – 6:00 p.m.
Saturday, 30 April: 7:00 a.m. – 1:30 p.m.

Should a Corporate Event take place without advance approval from ISHLT or during the restricted times, the sponsoring organization, the supporting organization and the organizer of the event will be prohibited from conducting a Corporate Event at the following year’s meeting and may be prohibited from exhibiting at future ISHLT meetings.

To hold a corporate event you must submit an application: Corporate Events Application

Contact for pricing

Class A Event

Includes events up to 4 hours in length with only company employees attending. Restricted times do not apply.

Price include meeting space, if available, for up to 4 hours at the Hynes Convention Center or Sheraton Boston Hotel. There is no fee for Class A events held at venues other than the Hynes Convention Center or Sheraton Boston Hotel and application for such events is not required.

1-25 Attendees	26-50 Attendees	51-100 Attendees	101+ Attendees
$1,000	$2,000	$3,000	$4,000

Class B Event

Includes all events with healthcare professionals (HCPs) in attendance, whether held at the Hynes Convention Center, Sheraton Boston Hotel or off-site in a hotel, private restaurant dining room or other venue. Prices include meeting space, if available, at the Hynes Convention Center or Sheraton Boston Hotel.

1-15 HCPs	16-25 HCPs	26-50 HCPs	51-100 HCPs	101-200 HCPs	200+ HCPs
$1,500	$3,500	$7,500	$15,000	$30,000	$45,000

Event Invitations/ Announcements

All invitations, broadcast emails, brochures, flyers and other materials about Corporate Events where healthcare professionals are invited must carry the following text placed prominently and printed in a size large enough to be easily read: “This is an independent Non-CME event and is not an official part of the ISHLT Annual Meeting & Scientific ”
All such materials must be approved by ISHLT in advance and may not be distributed anywhere at the ISHLT meeting venue other than from the exhibitor’s booth or via door

Signage

Placement of promotional signs in the ISHLT meeting venue for Class B Corporate Events is permitted, subject to the following restrictions and those imposed by the venue:

No more than 5 promotional signs may be placed in the public spaces of the meeting venue, including directional
For evening events, signs may be placed no earlier than 7:00 m. on the day of the event.
For daytime events, signs may be placed no earlier than 2:00 m. on the day prior to the event.
Signs are not permitted inside any rooms where ISHLT Scientific Sessions are being
Signs may not block any other
Final determination regarding timing and placement of all signs is at the discretion of ISHLT and the
Signs must be professionally printed and no larger than 40” wide X 90”
All signs regarding Corporate Events where healthcare professionals are invited must carry the following text placed prominently and printed in a size large enough to be easily read: “This is an independent Non-CME event and is not an official part of the ISHLT Annual Meeting & Scientific Sessions.”

Sign content must be limited to ISHLT approved corporate events and industry symposia and may not include information about any ISHLT scientific sessions or
Cost for production of signs, including easel rental, are the responsibility of the Corporate Event
Signs that do not adhere to these policies will be removed by